Question 1

Can schools pay by purchase order or check?

Accepted Answer

Yes. Record the purchase order payment or check on the trip when it arrives, or let the school pay by card or bank transfer through your Stripe account.

Question 2

How do approvals work when the trip changes?

Accepted Answer

Each change produces a new version of the quote, and every version is kept as sent, so the business office can match the purchase order to the version it approved.

Question 3

Can each group receive its own invoice?

Accepted Answer

Yes. Each trip has its own quote, invoice and payment record, so the band and the choir are billed separately even when they travel the same week.

Question 4

Can chaperones and teachers see the itinerary?

Accepted Answer

Every quote links to its own page with the itinerary in local time; send the link to the trip coordinator to share.

Question 5

Are drivers checked before they are assigned?

Accepted Answer

Yes. The dispatch board checks seats, document expiry dates, P endorsements and drivers' hours before an assignment is saved.

Group travel and school trip charter software