Question 1

Can I plan shuttle loops between hotels and the venue?

Accepted Answer

Yes. Add each loop and its times to the itinerary, with every vehicle on the same trip and the same quote. Each vehicle is assigned to its own driver.

Question 2

Can the wedding coordinator see the itinerary?

Accepted Answer

Every quote links to its own page with the itinerary in local time. Send the link to the coordinator, and send the itinerary PDF if they prefer a document.

Question 3

When should the balance be paid?

Accepted Answer

Set the balance date in the payment schedule, for example 14 days before the event. The payment link goes out by email or text, and unpaid balances show on the dashboard.

Question 4

Can a sedan for the couple be on the same quote as the guest shuttles?

Accepted Answer

Yes. Add it as another vehicle on the same trip, with its own rate and minimum from the price list.

Question 5

What if the reception runs late?

Accepted Answer

Put your overtime rate and billing step in the contract, and send a new version of the quote for the extra time so it is on the record.

Wedding and event transportation software