How many shuttles do I need for a wedding?

Work out the loop time (drive both ways plus loading) and how many guests must move in the busiest hour. Two 28-passenger shuttles on a 40-minute loop move about 84 guests an hour.

When should the transportation balance be paid?

Before the week of the event, usually by the date in the contract, so nobody discusses money on the day.

Who should be the contact for drivers on the day?

One named person on site with the dispatcher's phone number, who meets the first vehicle and adjusts departures.

Event transportation checklist for planners and coordinators

A timeline from the first plan to the day after, for weddings, conferences, festivals and corporate events, with shuttle loop sizing and the mistakes to avoid.

Charter Route helps charter operators plan trips on a map, send branded quotes with eSignature, and collect deposits and payments in one tool.

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