How much deposit should a charter company take?

A percentage of the total that covers the risk of holding the date, for example 25 percent, or the full amount for short-notice trips. State it on the quote and in the contract.

Is a charter deposit refundable?

It depends on the policy. A common structure refunds the deposit in full well ahead of the trip, in part closer to it, and not at all inside a final window.

What happens if weather cancels the trip?

Write it down. A common approach gives the customer a full refund or a new date when the operator cancels for safety, and applies the normal schedule when the event itself is cancelled.

Charter deposit and cancellation policy: a template that protects both sides

The parts of a deposit and cancellation policy, a schedule you can adapt, and how to handle weather, damage deposits, refunds and institutional customers.

Charter Route helps charter operators plan trips on a map, send branded quotes with eSignature, and collect deposits and payments in one tool.

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